Enrolment Policy for Eglish National School

General Introduction:

Eglish National School is a Catholic National School for boys and girls under the patronage of the Catholic Bishop of Elphin, and is situated at Eglish, Ahascragh, Ballinasloe, Co. Galway.The school aims to promote the full and harmonious development of all pupils: cognitive, intellectual, physical, cultural, moral and spiritual, including a living relationship with God and other people and promotes a Christian philosophy of life.

There are four teachers, including principal and a resource teacher for children of the Travelling Community, a shared learning support teacher, two shared resource teachers and one shared teacher for Breaking the Cycle, Giving Children an Even Break.The school caters for pupils from approximately aged four to twelve years, in classes from Junior Infants to Sixth Class.

The school is subject to the Education Act 1998, The Education Welfare Act 2000, The Education for Persons with Special Education Needs Act 2004 and all relevant equality legislation.Eglish National School follows the curricular programmes laid down by the Department of Education and Science which may be amended from time to time in accordance with Sections 9 and 30 of the Education Act 1998.

Within the context and parameters of Department of Education and Science regulations and programmes, the rights of the Patron as set out in the Education Act 1998 and the funding and resources available, the enrolment policy of Eglish National School supports the principles of:-

  • Inclusiveness, particularly with reference to the enrolment of children with a disability or other special educational need.
  • Equality of access and participation in the school,
  • Parental choice in relation to enrolment, and
  • Respect for the diversity of values, beliefs, traditions, languages and ways of life in society.

Therefore, no child will be refused access to Eglish National School for reasons of ethnicity, special educational needs, disability, accent, language, traveller status, asylum seeker/refugee status, religious or political beliefs or values, family or social circumstances.

Procedures:

As a general principle and insofar as practicable, having regard to the enrolment policy of Eglish National School, children will be enrolled on application provided there is space available.

Children may not be enrolled before the 4th anniversary of their birthday.

Pupils will, as a rule, only be admitted to Junior Infant classes during the month of September.Children may be admitted to a Junior Infant class during the school year provided they are transferring from another school, or in exceptional cases at the discretion of the Board of Management.

New Junior Infants may spend 3–4 days in school at the end of June prior to starting school, in order to familiarise themselves with their new environment.

Application Procedure:

The Board of Management has determined that the school principal will accept written applications for enrolment in Junior Infants each year, up to the 31st May, prior to enrolment.Each January and February the school principal will communicate generally to the school community through school newsletters, parish newsletters and any other appropriate media that applications are being accepted up the 31st May.

Provision of Key Information by Parents:

Applications will only be accepted on the basis of a fully completed School Enrolment form.This form must be accompanied by a copy of Birth Certificate/Baptismal Certificate if appropriate.Evidence of residency may be requested in the form of a household bill etc.

Decision Making:

The Board of Management makes decisions relating to enrolment in accordance with school policy.In the event that application exceed/is expected to exceed the number of spaces available, the Board of Management has determined that priority in the allocation of places will be given to the following groups of children:

Places will be allocated thereafter according to the priorities above and confirmed by the Board of Management at its next meeting.If necessary, the additional criteria of the age of pupils may be taken into account and priority given to older children.In the event of a child not obtaining a place on the grounds of age, priority will be given in the subsequent school year.

In the application of these criteria, the Board of Management reserves the right to make exceptions to provide for the enrolment of children of staff members, children of ethnic minorities, traveller children, children of refugees, asylum seekers etc.

Parents will be notified by the decision of the Board of Management within 21 days of its meeting at which enrolment decisions are made.

In determining enrolment the Board of Management shall take into account Department of Education & Science regulations regarding staffing provisions, maximum class size and maximum class average and any other relevant requirements concerning accommodation such as physical space, the educational needs and right of children already enrolled, multi-grade classes and the presence of children with special educational/behavioural needs.

The Board of Management shall at all times have regard for the Health, Safety and Welfare of pupils, teachers and others who work in the school.

The Board of Management is bound by the Department of Education & Science’s ‘Rules for National Schools’, which provides that pupils may only be enrolled from the ages of four years of age upwards although compulsory attendance does not apply until the age of six years.

Appeals procedure:

Parents, who are dissatisfied with an enrolment decision, may appeal to the Board of Management.It must be addressed, in writing, to the Chairperson of the Board, stating the grounds for the appeal, and lodged within ten day of receiving the refusal.Parents, if unhappy with the result of this appeal, may appeal to the Department of Education & Science under Section 29 of the Education Act on the official form provided by the Department.This appeal must be lodged within 42 days of receipt of the refusal from the school to enroll.

Enrolment of Pupils with Special Needs:

In relation to applications for the enrolment of children with special needs the Board of Management may request a copy of any relevant medical or psychological reports as are available.If such a report is not available, it is open to the Board to request that the child be assessed prior to enrolment.The purpose of this assessment is to establish the educational needs of the child relevant to his/her disability/special needs and to profile the support services required.

Following receipt of such a report the Board of Management shall assess how Eglish National School can meet the needs specified in the report.If further resources are required, the Board of Management will, prior to enrolment, request the Department of Education & Science to provide the required resources.These may include any combination of the following – visiting teacher service, resource teacher for special needs, special needs assistant, specialized equipment or furniture, transport or other services.

The school principal will meet with the parents/guardians of the child to discuss the child’s needs and the suitability and capability of Eglish National School to meet those needs.If necessary, a full case conference may be called which may include parents, principal class teacher, learning support teacher, special class teacher, resource teacher, psychologist and medical personnel.

Transfer of pupils:

Pupils may transfer to the school at any time subject to school policy, available space, and the provisions of the Education Welfare Act (2000) and in some cases the approval of the Department of Education & Science.

Promotion/Retention;

The Primary School curriculum is designed as an eight-year course, including a two-year infant cycle followed by six years in standards from first to sixth class, with children progressing to the next grade at the end of each school year.

As a rule, a pupil will not be retained in an infant class beyond the 30th June next, following the date on which he/she has

However, as each pupil is entitled to an eight-year course, and enrolment is not compulsory until the age of six, the Principal will have discretion on this matter.

In exceptional cases, the Principal Teacher, following consultation with the Language Support Teacher, Class Teacher and parents of the pupil, may conclude that a pupil would benefit educationally by being held back for a second year.A pupil will not be held back for longer than one year.

Transfer to Second Level:

Children who have completed eight years in primary school or nine years in the case of a child retained in one class, or who have completed the infants to sixth class course (inclusive) will transfer to second level education.

Code of Behavior:

Children enrolled in Eglish National School are required to co-operate with the school’s Code of Behaviour and other policies on curriculum, organization and management.

Parents/guardians are responsible for ensuring that their children co-operate with these policies in an age-appropriate way.

This policy was approved by the Board of Management at its meeting of February 2008, and shall be reviewed at least annually by the Board of Management and changed where deemed necessary and appropriate.

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School Enrolment Form

Note: All forms must be completed in full and returned to the school, along with a Birth Certificate. Completion of this form does not guarantee your child a place in the school.

Name of Child (in full, as on Birth Certificate) ______________________________________________

Address at which child lives: ____________________________________________________________

____________________________________________________________________________________

Proof of address is required, e.g. ESB bill, Telephone bill.

Telephone No:________________________________________________________________________

Date of Birth: ____________________________Child’s PPS no.:_____________________________

Nationality: ______________________________ Country of Birth:______________________________

If not born in Ireland, date on which child arrived in Ireland: __________________________________

Mother’s Nationality:_____________________ Father’s Nationality:_________________________

*If you change your mobile number during the school year please inform us immediately as it is vital to keep records up to date in case of an emergency.

Father’s Name: ____________________________ Present employment: _______________________

Work telephone No: _________________________ Mobile No:_________________________________

Mother’s Name: ____________________________ Present employment: _______________________

Work telephone No: _________________________ Mobile No:_________________________________

Guardian’s Name: __________________________ Present employment: _______________________

Work telephone No: _________________________ Mobile No:_________________________________

Is the child living with both parents________

Position of child in family (1st, 2nd, 3rd, etc) _________ Number of children in the family:___________

Religion: _____________________

If your child was baptised please state where it took place: ___________________________________

Date of baptism: __________________________

Did you child attend preschool: ______ For how long: ___________________________

Where? ________________________________________________________________

At what age did your child begin to speak: _____________________________________

Does he/she speak well? ______________________________________________________

Has you child ever had a psychological assessment?________________________________

Has your child ever received a speech and language report?_________________________

Name of brother/sister in this school: ___________________________________________

Class: _________________________________________________________________

Please give names, addresses and phone numbers of the people who have permission to collect your child from school. If there is any change in this routine please inform the school in writing.

Person who usually collects child(ren)

_________________________________________________ Phone____________________

_________________________________________________ Phone____________________

_________________________________________________ Phone___________________

School Emergencies/Sickness/Unexpected Closures, etc.

The following information will be used by the school in the event of:

Your child feeling sick

An emergency occurring while the school is in operation, making it necessary to close the school. In such an emergency, it is advisable to ensure the safe return home of pupils

An unexpected closure of the school.

If my child gets sick, or the school has to close unexpectedly, etc and there is no one at home/the school is unable to contact me, please provide the name, telephone number and address of two other people you nominate for us to contact. We will ask this person to come and collect your child/children.

Person the school will contact:

1________________________________________ 2_____________________________________

Tel/mobile:_______________________________ Tel/mobile:_____________________________

Medical Emergency/Accident

That in the event of an emergency or accident, a member of staff will use his/her discretion and bring your child to a Doctor/Hospital. Every effort will be made to contact you.I authorise that at their discretion a member of staff may bring my child/children to a Doctor/Hospital if an emergency arises.

Signed (Parent/Guardian) ____________________________________________________

Family Doctor (Only if you wish)

Doctor’s Name _____________________________Telephone No: _____________

Does your child have any specific medical condition (e.g. asthma, eyesight, hearing etc.) or emotional problems which may affect your child at school?

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

It is the responsibility of parent(s)/guardian(s) to notify the school of any food allergies. Does your child have an allergic reaction to medication or food?

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

Is there any other relevant information about your child/children which we should know?

_________________________________________________________________________

I consent to my child’s participation in the Stay Safe Programme

Parents Signature: ___________________________________________________

During your child’s time in Eglish NS, it may be necessary from time-to-time for teachers to carry out diagnostic testing with your child on an individual basis in order to help them in their educational development. I give permission for any necessary diagnostic tests to be carried out with my child.

Parents Signature: ___________________________________________________

I give permission to allow my child to attend the Learning Support/Resource teacher if deemed necessary.

Parents Signature: ___________________________________________________

I give permission to allow my child’s photograph/image to be included in school-related activities, competitions etc.

Parents Signature: ___________________________________________________

I give permission to allow my family details (name, address, date of birth, etc.) to be given to agencies such as HSE (school nurse, doctor, dentist), etc.

Parents Signature: ___________________________________________________

I acknowledge that I have received, read and accepted the Code of Behaviour, Anti-Bullying Policy and Complaints Procedure Policy of Eglish NS. Having discussed and explained same with my child, my child and I agree to abide by same.

I wish to enrol my child ________________

I declare the above information to be correct and understand that it will be treated as confidential.

Signed:________________________Date:____________________

Please ensure that you have included a Birth Certificate and Baptismal Certificate (if your child was Baptised) with this form. These documents will be photocopied and returned to you.

Principal’s signature:____________________Date:_________________

Birth Certificate received:Yes No

Baptismal Certificate received: Yes No Not applicable

To be completed if your child is transferring from another Primary School

Previous School:

Address:

Telephone:

What class was your child in when he/she left the school? ___________________

Reason for Transfer:__________________________________________________

Have you enclosed a copy of the most recent school report and attendance record?Yes No

N.B. All forms: must be completed in full and returned to the school before a new pupil will be enrolled in the school. Proof of address must accompany application.

Code of Behaviour

Anti-Bullying Policy

Enrolment Application Form

Birth Certificate

Note: We require reports from previous schools in order to meet the needs of your child.

Give details of any health conditions (e.g. asthma, eyesight, hearing, allergies, etc.) or emotional problems which may affect your child at school

___________________________________________________________________________

___________________________________________________________________________

Has your child any physical or mental disabilities? If so are there any specific equipment/ resources that the school will require for your child?

___________________________________________________________________________

Please read and fill in below:

The Department of Education and Skills has developed an electronic database of primary school pupils called the Primary Online Database (POD) whichinvolves schools maintaining and returning data on pupils to the Dept at individual pupil level on a live system. This information will be usedto evaluate progress and outcomes of pupils at primary level, to validate school enrolment returns for grant payment and teacher allocation purposes, to follow up on pupils who do not make the transfer from primary to post primary level and for statistical reporting. The database will hold data on all primary school pupils. The database will also contain, on an optional basis, information on the pupil's religion and on their ethnic or cultural background. The data required for POD is marked with an asterisk *and will only be uploaded to POD if your child is enrolled.All other data we need for the efficient running of the school. In order to assist with the gathering of data please complete the form in CAPITAL LETTERS and return to the school.This form will be retained by the school.

* Pupil First Name: _________________________________­­­­­­­*Pupil Surname: ______________________________

(if different from above)* Birth Cert Surname (if different from above)

_________________________________________________­­­­­­­­­­­­­­­­­­­­­­­­­­_______________________________________________

* Pupil Address:__________________________________________________________________________________

“ Date of Birth:___________________ *PPSN ________________* GenderMale []Female[]

* Mother’s maiden name ________________________ * County _____________ *Nationality _______________

*Is one of the pupil’s mother tongues(i.e. language spoken at home) Irish or EnglishYes []No []

* Religion _______________________________

Do you consent to uploading data relating to religion to POD Yes[]No[]

* To which ethnic or cultural background group does your child belong (please tick one)?

White Irish[]Irish Traveller[]Roma[]Black African[]

Any other White Background[] Any other Black Background[]Chinese[]Any other Asian background[]Other (inc. mixed background)[]

Do you consent to uploading data relating to ethnicity to PODYes[]No[]